Writing Clear and Professional Emails

Email is the communication tool of choice for most of us in this digital age and are a great source of communication. It allows you to connect to other parts of the world and send messages or even propagate your business. The problem: most of us are drowning in emails and emails can be all too easily misunderstood. This is why business emails should be clear, concise and easy to understand. To help you take a better look at things, Prosperity Research Digital Agency (PRDA) takes the lead to solve your digital problems. With PRDA, you access all the key instruments to make your business a huge success!

According to recent reports by Sendmail and the Radicati Group; the average person using email for business receives and sends over 100 emails a day, and 64% of people have sent or received an email that caused unintended anger or confusion.  Demonstrating that writing clear, professional emails is extremely important to your business, and in life.  By writing clearly, you'll become known as someone who knows what they want and who gets things done. Both of these are good for your business, and career.

So what does it take to write clear, concise, and professional emails?

Always indicate the purpose of your email in clear words so you can save yourself and the recipient from wasting time. Whenever you write, write about one thing at a time; it’s better to include less in emails than just stuffing it with unnecessary material. You can also try to take an emphatic view of your email and its interpretation, by developing “soft skills”. When you write emails, think about your words from the reader's point of view, try adding a word or sentence of thanks- in general a friendly approach is best. Since you’re writing on professional terms, you can add your signature, title and contact information at end (rather than bragging about yourself in the lengthy intro!) if you’re writing someone for the first time.  Always remember to keep the structure simple and precise as possible by using short sentences, words or even paragraphs, limiting to five sentences.

Last but not the least; use active voice and proofread your email for corrections and redundant expressions. Need more assistance? Prosperity Research Digital Agency(PRDA) provides weekly content creation catered to your company, in English, Traditional or Simplified Chinese. Their proven data driven process delivers predictable results driven by organic, real people action. Try their Free Facebook Report and Competitor Analysis here.

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